Archive for October 2017

Late October 2017

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IS YOUR SALES SCORECARD GOING UP, DOWN OR SIDEWAYS? Titan’s easyPrice Provides Sales and Margin Visibility

What impact does a 1% increase in margin have on your business? How about 5%? What would it mean to reduce your sales lead time by 50%, therefore increasing sales velocity?

These were just some of the goals of one of our clients with their implementation of Titan’s easyPrice mobile platform.

A review of the facts in their sales operations:
• 30+ Distribution Centers supporting North America
• 200 Field Sales Reps supporting multiple channels: retail, wholesale, installers
• Dependent upon paper and web catalogs
• Slow quote and sales order approval processes
• SAP ECC backbone for Sales, Inventory, and Production

Their old process was manually intensive, costing considerable time to review, approve and confirm orders and quotes. Our customer, a manufacturer, and distributor have a field sales group that was accustomed to submitting quotes via phone calls, email or fax to the Inside Sales Team; sound familiar? The inside sales reps entered the quotes into SAP and then sent them back to the buyers for their approval.

Yes, a very painful process given today’s technology. But they were not alone. The industry was very competitive, and prices and margins were shrinking. Their investment in a mobile platform had to drive sustainable sales behavior and results, and an immediate ROI.

Buyers want the simplicity and buying experience provided by Amazon or Uber. How are you providing this experience?

easyPrice allows you to adopt this experience but with the integrity you get from your SAP processes for pricing, ATP, delivery, and business partner functionality. Titan’s easyPrice is a Mobile Quote and Sales Order Entry application integrated to SAP’s SD and MM modules.

On their sales scorecard, sales velocity increased on average by 15% and for some outliers, up to 30%. How did our customer increase sales velocity and margin? Today’s buyers expect instant gratification for their purchases. Field Sales Reps can provide quotes, process sales orders, confirm delivery dates anywhere, anytime and are not tied to a price book or desk.

Increasing the velocity of sales was only the tip of the iceberg. The easyPrice platform also helped improve margin on average by about 1% and in some cases, 5-15%. It’s easier to close the deal when you are talking with your customer, at the time when they want to buy, and can confirm terms, dates, and quantities.

Sounds like a win-win-win situation!

1. Buyers will know vital information immediately such as price, availability, and delivery date;
2. Field Sales Reps can serve customers better and improve close metrics by delivering approved quotes in seconds;
3. Inside Sales Reps can focus on sales activities versus non-sales activities.

Adoption by Field Sales Reps can be a risk. easyPrice is not an extension of SAP screens, but a natural HTML layout designed for working while interacting with customers. Our intuitive navigation and workflow accelerates the processing of your quotes and sales orders and pricing approval.

Managing the buyer/seller relationship is a key focus of digitizing your sales organizations. Titan’s easyPrice fills the gaps in your CRM system by simplifying these challenges.

Managers and Reps see the single version of numbers for a period and on a year-to-date basis for sales, orders, and commissions. Organization and individual KPI’s are displayed along with news, notifications, promotions, and status updates on orders. The customizable Dashboard reflects the metrics that allow you and your sales organization and reps to focus on what drives your business.

easyPrice is a component of a suite of mobile applications developed by Titan Software. These applications support companies and operations of all sizes. Our apps can standalone or integrate into SAP CRM, Salesforce, or our Titan CRM platform.

We find that our mobile solutions project a 10:1 ratio of savings to investment or better as presented in the business case above. We design our suite of easy applications with your TCO in mind for Sales, Warehouses, Shipping, HR and other enterprise processes.

We presented a Case Study with our Customer at a recent ASUG sponsored event; here is the presentation. If you would like more information on our easy applications or speak to someone about easyPrice and mobile solutions, contact Joseph Lamb, joseph@titanconsulting.net, 972-743-2872; or contact your Titan Consulting Director. You can also see additional information on our Advisory Services at Titan Consulting, titanconsulting.net.

Fall 2017

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DO YOU WANT TO AUTOMATE ACCOUNTS PAYABLE INVOICING? Titan’s easyInvoice is an easy Choice!

Jennifer, in Accounts Payable (AP), decided to retire after 33 years with the company. The retirement party was fabulous, the cake was delicious, and the sparklers burned late into the evening. The next day, the business had a hangover. For years, they had processed AP the same way, with Jennifer being the engine, and now she had retired.

There were challenges — many invoices were late getting paid because the invoice was in the field awaiting approval and proper accounting to cost centers or orders. Finance was holding their breath because they were not sure how much to accrue for the period. Lost or delayed invoices were prevalent for field marketing and services invoices.

AP is one focus area where many companies look to reduce costs and automation is the answer. Each step of the AP process flow can be targeted for automation and improvement. After a review of the P2P processes, the Controller decided to capitalize on the organizational change and further reduce costs, headaches, and improve the process.

How do you automate with a goal of cost reduction and process improvement using hands-free capabilities, workflow, and mobile technology – and get results in weeks, not years?

Vendor invoices that come through the mail, email, or fax all require someone to touch them. Once touched, they must get approved and posted to SAP.

We advise our small and medium-sized clients to pilot a small, low-effort, high-results portion of the business.

An example: One of our client’s biggest headache was transportation invoices. The problem was getting the hundreds of invoices matched to sales orders and approved. Improvements were needed to ensure timely payments to critical supply chain vendors.

The majority of the invoices arrived by email. The AP department had resources dedicated to reviewing the AP inbox and routing the invoices to the transportation managers for approval.

The process worked, but not efficiently. The inside joke was “well that’s our company!”

Look at Titan’s easyInvoice AP Automation solution!

There are two approaches to AP Automation:
1 – AP Invoice Processing with Workflow
2 – AP Invoice Processing, Automated Interpretation (OCR), and Workflow

With easyInvoice, emails, faxes, or snail mail invoices are scanned and deposited into a shared folder. The sending email address triggers the AP Workflow as well as creates the SAP incoming invoice transaction and presents the vendor name and related information such as standard terms.

The Delegation of Authority (DOA) structure contains the approvers and authorization levels. If an invoice requires multiple approvers due to either amount or spending type, i.e., capital expenditures (CapEx), the workflow can handle multiple levels of authorization.

True AP Automation includes hands-free processing. For hands-free processing, invoices are scanned directly from the email, network fax, and proposed in the AP Incoming Invoice transactions. Once the invoice workflow is approved, the invoice transaction is either posted or put on hold status for further review by AP.

The workflow streamlines the process to ensure that the invoices are visible, accurate and accounted for on a timely basis. Adding OCR capability provides scalability and reduced time on processing, reconciling and period-end activities.

During the approval process, the invoice is routed according to the workflow rules and the DOA created for the vendor, invoice type and invoice amount. For example, if engineering needs to approve the invoice, the scanned invoice is emailed to the list of authorized approvers in that department. If the invoice amount exceeds an approver’s authorized spending limit, the invoice is forwarded to the next level of authority. Each approval is logged and captured for reporting and audit purposes.

In our anywhere, anytime workplace, the invoice is routed to wherever you retrieve your email — laptop, smart phone or tablet.

Any authorized approver can accept, reject or modify the process. The modification allows the approver to change the assignment of the invoice to a project, separate cost center or internal order.

easyInvoice provides these additional features that leverage your digital journey and innovation that adds value to your business users:
1 – Dashboard and Work Queue that align with your KPI’s
2 – Reporting and Analytics by Vendors / Users
3 – Notifications and Process Intelligence
4 – Integration to Procurement Processing

Automating Accounts Payable drives efficiencies, accuracy, cost reduction, and scalability to your critical supply chain processes.

Titan’s innovative easyInvoice AP Automation solution enhances the visibility of these processes and adds value to your business, in weeks, not years. If you would like to see how Titan and easyInvoice can help you reduce your TCO of SAP, contact Mark Vasinda, mvasinda@titanconsulting.net, 972.977.3100; or your Titan Consulting Sales Director.

Mid October 2017

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Early October 2017

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